Guidelines for Paper Session Participants
Each regular paper session scheduled at ICIS 2009 includes 3 paper presentations and 1 session chair. There are no discussants this year.
Each paper session room will be equipped with a Screen, a Data Projector, a podium microphone, and one wired lapel microphone. No laptops or Internet access will be provided. Presenters should bring their own laptop.
The session chair will play the key role in making the session work by ensuring that time limits are strictly adhered to. Sessions should start on time, with each paper being allowed 30 minutes, including 10 minutes for questions and for transition to the next presenter. This means each author will have approximately 18 minutes for the actual presentation.
Each session room will have time cards for the chair to indicate the remaining minutes (5, 3, and 1) for each presenter. There will be a little math involved, as the chair records the beginning time of each paper and calculates when the time notifications are to be made.
This may sound mechanical, but making the session flow on a strict schedule is the best way to make all presenters feel they have had an equal opportunity to convey their research and its importance. It also allows the audience to have confidence that there will be adequate time for open discussion.
A checklist for Session Chairs will be available for each session chair at each session. The purpose of the checklist is to allow session chairs to communicate with AIS about any concerns (meeting room setup, etc.) or issues (such as author no-show, etc.), in order to make improvements for next year, enforce registration rules, etc.
Given the time limits for each paper presentation, presenting authors should have no more than 10 to 12 slides. Slides should have large font sizes. Slides that are full of text are essentially useless, if not harmful - the audience cannot read them, and the author cannot easily summarize them. The author then too often resorts to reading them to the audience. Instead of that familiar scenario, the slides should have a limited amount of large text that stimulates the audience members’ thinking about the research question, the unique aspects of the authors work, the key contributions the research makes, and the most interesting and its most surprising results or implications.
Finally, we ask that each author practices making the presentation at least once beforehand, keeping in mind that thinking through how they will make the presentation is very different from actually speaking it out loud. A few practice sessions will ensure that the authors make a lively, focused presentation and avoid the stressful experience of rushing from the mid point of their presentation to the end in the remaining minute or two.
Guidelines for Poster Session Participants
Location and Time:
- The poster session will be held on Thursday, December 17, in the Grand Canyon Ballroom from 12:00 noon to 1:30 pm (13:30).
- All authors are requested to be “on duty” next to your poster for the full time period, 12:00 - 1:30 pm, on Thursday.
- A boxed lunch will be served during that time, so people will be milling around and eating. You may wish to bring a few copies of your full paper and/or a sign-up sheet for attendees who wish to request a copy of your paper.
- We will provide one display board for each paper. The display boards will be approximately 3 feet tall by 6 feet wide (slightly less than 1 meter by 2 meters).
- You will also have a small table on which you may set handouts, a sign-up sheet, copies of your paper, business cards, etc.
Poster Preparation Requirements:
- We are requesting that all authors bring a single, large, well-prepared, professional-looking poster for this session. We are especially requesting that authors not bring print-outs of their slides to post.
- A graphics program such as Adobe Illustrator or Photoshop can be used to create a poster, but a much more familiar software program for most people is PowerPoint. Instructions on using PowerPoint to create a large, professional-looking poster can be found at http://www.ncsu.edu/project/posters/NewSite/PPTinstructions.html. The large version of your poster can be brought to a local printing or copy shop (such as FedEx Kinko’s) for printing.
- Posters should be prepared in landscape format. We recommend that you prepare a title sign in large font (the title should be at least 5cm tall) plus a single poster that fits within the remaining space.
- Consult http://www.ncsu.edu/project/posters/ for additional information about what is important in preparing posters. It provides excellent suggestions and has numerous illustrations of the “do’s and don’ts” of poster presentations.
Hanging Your Posters at ICIS:
The Grand Canyon Ballroom will be available beginning at the morning break. Please plan to hang your poster during the morning break (between 10:00 am and 10:30 am), or not later than 11:30 am that morning.
Before hanging your poster, check in with the ICIS volunteer stationed there to receive your assigned location. They will point you in the right direction.
- Push pins will be provided along with tape back-up! There is no need to bring your own.
Best Poster Award:
- ICIS 2009 is pleased to announce a “Best Poster Award” – all presenting Research in Progress authors are eligible to win! The award will be based on scientific merit, innovation, clarity of presentation, and best use of the poster format. The winners will receive a commemorative award.
Please contact Ms. Cathy Larson at firstname.lastname@example.org if you have questions or need additional information.